When adding contractors or temporary members:

1. Grant Member organization role (not Admin or Owner)
2. Assign access only to specific datasets or training projects they need
3. Assign appropriate project-level roles (typically Editor or Viewer)
4. Remove them when their contract ends

This limits access to only what they need while maintaining security.

For team leads who manage projects but don't need billing access:

1. Assign Admin organization role
2. Grant access to All Datasets and All Trainings
3. Set project roles to Owner for full project control

This gives them full project management capabilities without billing access.

For stakeholders who need to monitor progress without making changes:

1. Assign Member organization role
2. Select specific datasets or training projects they need to monitor
3. Set project roles to Viewer

They can track progress and view results without accidentally modifying anything.

To audit access to specific datasets or training projects:

1. Go to Members in organization settings
2. Click View Details for each member
3. Check their Dataset Access and Training Access lists
4. Remove unnecessary access if needed

Regular access audits help maintain data security and compliance.

Review team access quarterly:

• Check active members and remove users who have left
• Verify project access matches current responsibilities
• Update roles as team members' responsibilities change
• Remove contractor access after project completion

Grant minimal necessary access:

• Start with Member role and Viewer project access
• Upgrade access only when needed
• Use specific dataset/training access instead of "All Datasets" or "All Trainings" when possible
• Reserve Owner and Admin roles for leadership

Document your team's role conventions:

• Define what each role should be used for in your organization
• Communicate access levels when onboarding new members
• Create guidelines for when to escalate access
• Keep a record of who has elevated access and why

Not directly. To change a member's organization role or project access, you need to:

1. Remove the member
2. Re-invite them with the new role and access settings

Their existing work and annotations remain intact—only their access level changes.

All work (annotations, training runs, models) created by removed members remains in your organization. Only their access to the organization is revoked—no data is deleted.

See Remove Members for more details.

Yes. When adding members, you can configure dataset and training access independently:

• Select specific datasets in the Dataset dropdown
• Select All Trainings in the Training dropdown

This gives flexible, granular access control for different resource types.

To transfer organization ownership:

1. Add the new owner as an Admin first (if they're not already a member)
2. Contact Datature support at [email protected] to request the ownership transfer
3. Provide the email address of the member who will become the new Owner

Organization ownership transfers must be handled by Datature support to ensure billing continuity and proper access management.

The number of collaborators (team members) you can add depends on your subscription plan. See Resource Usage for your plan's collaborator limits.

Yes. All members can view the members list showing names, email addresses, roles, and last login times. This transparency helps team collaboration.

If you need more granular privacy controls, contact [email protected].